IT Outsourcing Models: Types and How to Choose the Best One?

Do you know 80% of small businesses intend to outsource their work in 2022?

Yes, outsourcing has become a widespread business practice in today’s globalized economy. From information technology to human resources, more and more businesses are turning to outsource to save money and increase efficiency. 

But with so many different outsourcing models available, it can be challenging to decide which one is right for your business.

In this guide, we’ll provide an overview of the most popular IT outsourcing models and help you determine which one will best meet your needs.

Also ReadRevealing IT Outsourcing Trends that Will Rule in 2022 [Updated List]


Types of IT Outsourcing Models – Onshore, Nearshore, and Offshore

“The widespread outsourcing market is predicted to rise at a CAGR of 4% between 2012 and 2025.”

The three most common types of IT outsourcing models are onshore, nearshore, and offshore.

Types of IT Outsourcing

What is Onshore Outsourcing Model?

Onshoring Outsourcing Model

Onshore outsourcing is the practice of contracting with a third-party provider to deliver services that are performed in-house. The onshore outsourcing model is typically used for time-sensitive projects or tasks and cannot be interrupted. It is also used for tasks that require close collaboration with internal stakeholders.

Pros of Onshore Outsourcing 

  • Increased Control and Visibility

One of the benefits of onshore outsourcing is that you have more control and visibility into the process. Since the provider is located in-house, you can easily communicate with them and receive updates on project status. This also makes it easier to troubleshoot issues and resolve problems quickly.

  • Easier to Manage Risk

When you outsource to a provider located in-house, the risk is lower than if you were to outsource to a provider located offshore. This is because you have more control over the quality of work and can quickly address any issues.

  • Better Quality

One of the benefits of onshore outsourcing is that you are more likely to receive high-quality work. This is because the provider is located close by and can easily be held accountable for any mistakes. Additionally, they will be familiar with your company’s culture and values, leading to a better understanding of your needs.

  • Faster Turnaround Time

Another benefit of onshore outsourcing is that you will likely receive a faster turnaround time. This is because the provider is located close by and can easily communicate with you to resolve any issues.

  • Increased Security

One of the benefits of onshore outsourcing is that your data is more secure. This is because the provider is located in-house and is subject to the same security measures as your company.

Cons of Onshore Outsourcing 

  • Higher Costs

Onshore outsourcing can be more expensive than offshoring because you pay for services performed locally. Additionally, you may need to invest in additional resources, such as a dedicated project manager, to manage the relationship with the provider.

  • Limited Resources

The downside of onshore outsourcing is that you may have limited resources to work with. This is because there are only a finite number of providers located in-house, and they may be in high demand. As a result, you may need to wait for a provider to become available or pay a premium for their services.

  • Less Expertise

Since the provider is located in-house, they may not have the same level of expertise as an offshore provider. This can lead to slow turnaround times and a lack of innovation.

  • Cultural Mismatch

There is also the risk of a cultural mismatch between your company and the provider. This can lead to communication issues and a lack of cooperation.


What is Nearshore Outsourcing Model?

Key Nearshore Outsourcing Statistics

Nearshore outsourcing is contracting with a third-party provider to deliver services performed in a nearby country. The nearshore outsourcing model is typically used for projects or tasks that are time-sensitive and cannot be interrupted and tasks that require close collaboration with internal stakeholders.

Pros of Nearshore Outsourcing

  • Location

One of the main benefits of nearshore outsourcing is the proximity to the client. This can be helpful for companies that need to maintain regular communication with their service providers or that need to collaborate closely on projects.

  • Shared Culture and Language

Another benefit of nearshore outsourcing is the shared culture and language between the service provider and the client. This can help to reduce communication errors and misunderstandings.

  • Similar Time Zones

The third benefit of nearshore outsourcing is that the service provider and the client are in similar time zones. This can make it easier for companies to communicate with their service providers and manage projects.

  • Established Infrastructure

Nearshore outsourcing service provider has already established infrastructure in the nearby country. This can help reduce the time and cost required for companies to set up their own infrastructure.

  • Cost-Effective

The fifth benefit of nearshore outsourcing is that it is often more cost-effective than offshoring services. This is because the service provider is located in a nearby country, which can reduce travel costs and other associated expenses.

Cons of Nearshore Outsourcing

  • Cultural Differences

One potential downside of nearshore outsourcing is that there can be cultural differences between the service provider and the client. This can lead to communication errors and misunderstandings.

  • Political Instability

Another potential downside of nearshore outsourcing is political instability in the nearby country. This can lead to disruptions in service and increased costs.

  • Distance

A third potential downside of nearshore outsourcing is that the service provider may be located further away from the client than an offshore provider. This can make it more difficult for companies to communicate with their service providers and manage projects.

  • Infrastructural Difficulties

A fourth potential downside of nearshore outsourcing is that the service provider may not have an established infrastructure in the nearby country. This can lead to delays in getting started and increased costs.

  • Limited Resources

A fifth potential downside of nearshore outsourcing is that the service provider may not have the same level of resources as an offshore provider. This can lead to delays in getting started and increased costs.


What is Offshore Outsourcing Model?

Offshore Outsourcing

The Offshore Outsourcing Model is a business model in which a company outsources its business processes or operations to another company located in a different country. The main reason for doing this is to reduce costs and improve efficiency.

Pros of Offshore Outsourcing 

  • Cost Reduction

One of the most common reasons companies outsource is to reduce costs. When you outsource to another country, you can take advantage of lower labor costs and other production costs.

  • Increased Efficiency

Offshore outsourcing can lead to increased efficiency when done correctly. This is because you are able to focus on your core competencies and leave the non-essential tasks to someone else.

  • Access to Skilled Labor

In some cases, you may not be able to find the skilled labor you need in your own country. By outsourcing to another country, you can access a larger pool of potential employees.

  • Improved Quality

When companies outsource to other countries, they often have access to better technology and higher-quality resources. This can lead to improved quality in the products or services you offer.

Also Read: Quality Assurance Outsourcing: Importance and Benefits

  • Greater Flexibility

Outsourcing allows you to ramp up or down your operations as needed. This can be helpful if your business is cyclical or if you need to reduce costs during tough economic times.

Cons of Offshore Outsourcing

  • Loss of Control

One of the most significant risks of outsourcing is losing control over your operations. This can happen if you are unclear on the expectations and protocols for working with your offshore partner.

  • Communication Problems

When working with someone in another country, there is always the risk of miscommunication. This can lead to problems with your product or service quality.

  • Security Risks

When you share sensitive information with an offshore partner, there is a risk that it could be compromised. This could lead to theft or fraud.

  • Cultural Differences

Working with someone from another culture can be challenging. Differences in values and beliefs may make it difficult to work together effectively.

  • Political Instability

In some cases, the country you are outsourcing to may be politically unstable. This could lead to disruptions in your supply chain or other problems.

Also Read: Best Countries to Outsource Software Development


How to Pick the Right Outsourcing Model for Your Business?

Most Commonly Outsourced Tasks

The first step in choosing the right outsourcing model for your business is understanding your needs and what you are trying to achieve. Are you looking for cost savings, increased efficiency, or enhanced capabilities? Once you have a good understanding of your needs, here are seven tips for choosing the right outsourcing model:

  • Consider Your Options

There are a variety of outsourcing models to choose from, and the best one for your business will depend on your specific needs. Some of the most common outsourcing models include:

  1. Contracting out specific services or tasks
  2. Partial or full offshoring
  3. Crowdsourcing
  • Evaluate Your Current Capabilities

Before you can decide which outsourcing model is best for you, you need to evaluate your current capabilities. What tasks or services can you outsource? What areas are you strongest in, and what do you need help with?

  • Weigh the Pros and Cons

Every outsourcing model has its own set of pros and cons, so you need to weigh them carefully before deciding. For example, offshoring can be beneficial because it can lower costs, but it can also be risky if the outsourced company is unreliable.

  • Consider Your Budget

Your budget will also play a role in your decision-making process. Some outsourcing models are more expensive than others, so you need to make sure you can afford the model you are considering.

  • Compare Provider Options

Once you have narrowed down your options, you can start comparing provider options. There are a lot of companies out there that offer IT outsourcing services, so you need to make sure you find one that is reputable and has a good track record.

  • Ask for References

It can also be helpful to ask for references from other businesses that have used the outsourcing model you are considering. This will give you a better idea of what to expect and help you make a more informed decision.

  • Make a Decision

Once you have weighed all the pros and cons, it’s time to decide and move forward with outsourcing. Don’t be afraid to change your mind if something doesn’t seem right – the key is to find the outsourcing model that best suits your needs and helps your business achieve its goals.


Why Do Companies Choose To Outsource? 

Global IT Outsourcing Market 2018 2022

There are many reasons why companies outsource, but the five major benefits are cost savings, access to specialized skills, improved efficiency, increased focus on core business, and risk mitigation. Let’s take a closer look at each of these benefits.

  • Cost Savings

59% of companies outsource to cut costs.”

The top reason companies outsource is to save money. By outsourcing non-core functions, companies can reduce their operating costs. This is because outsourcing allows them to take advantage of lower labor costs in other countries and access specialized skills that are not available in-house.

Also Read: Everything You Need to Know About IT Consulting Hourly Rates In 2022

  • Improved Efficiency

When companies outsource, they often see improved efficiency as a result. This is because outsourced providers are experts in their field and can quickly and efficiently carry out their contracted tasks. This improved efficiency can lead to reduced costs and enhanced competitiveness.

  • Increased Focus on Core Business

When companies focus on their core business, they tend to perform better. This is because they can specialize in their expertise and delegate other tasks to specialists. This increased focus can lead to improved efficiency and profitability.

  • Risk Mitigation

By outsourcing, companies can also mitigate risk. This is because outsourced providers are usually experts in their field and can help companies avoid potential risks. Additionally, by outsourcing, companies can transfer the financial risk to the outsourced provider.

Types of Pricing Models in Outsourcing

There are two main pricing models in outsourcing: time and material and fixed price.

1. Time and Material Pricing

It is the most common type of pricing model in outsourcing. Under this model, the service provider bills the customer for the time spent on the project multiplied by the employee’s hourly rate. This type of pricing is beneficial to the customer because it allows them to only pay for their services. 

The service provider prefers this pricing model because it guarantees them a certain amount of revenue for the project.

Pros:

  • Customer is only charged for the services they use.
  • The service provider is guaranteed a certain amount of revenue.

Cons

  • Could be expensive if the project goes over budget.
  • Difficult to estimate the final cost.

2. Fixed-Price 

Under fixed-price pricing, the customer agrees to pay a set price for the entire project regardless of how long it takes to complete. This type of pricing is beneficial to the service provider because it allows them to predict their revenue for the project. 

Customers prefer this pricing model because it guarantees them a fixed price for their services. This type of pricing is typically used for larger projects with a defined scope and timeline.

Pros:

  • The service provider can predict their revenue for the project.
  • Customer is guaranteed a fixed price for the services they receive.

Cons:

  • Could be expensive if the project goes over budget.
  • Difficult to estimate the final cost.

Types of IT Outsourcing Models

  • Dedicated Team Outsourcing

Dedicated Team Model 1

A separate team is assigned to work exclusively for the client in this type of outsourcing. This team works as an extension of the client’s in-house team and is responsible for managing the entire project or a specific part of it. The dedicated team model is often used for long-term projects that require a high level of expertise.

  • Full Process Outsourcing Model

In this type of outsourcing, the service provider is responsible for managing and executing the project. The client is only responsible for providing the necessary inputs and approving the final deliverables. This model is appropriate for complex projects that require specialized skills and resources.

  • Staff Augmentation Outsourcing Model

Staff Augmentation

In this type of outsourcing, the service provider provides temporary or contract-based employees to work on the client’s project. This model is good for short-term projects or when the client needs an extra workforce for a specific task. It is also a cost-effective option for businesses that do not want to hire full-time employees.


Read Also: Global Outsourcing – A Complete Guide


Conclusion

Outsourcing can be a great way to save money and improve efficiency, but it is essential to understand the risks involved. Choose your outsourcing partner carefully and make sure you have a clear communication and conflict resolution plan. If you do these things, you will be well to a successful outsourcing experience.

Also Read: Finally Revealed: Top Business Benefits of IT Consulting Services


FAQs 

1. How Do I Choose an Outsourcing Model?

The best way to choose an outsourcing model is first to assess your needs and then match those needs with the strengths of each model. For example, if you need help with a one-time project, the project-based model would be a good fit. 

The managed services model might be a better option if you need ongoing help with a specific task or function. And if you need additional staff to help with your workload, the staff augmentation model would be the best choice.


2. What is an Outsourcing Strategy?

An outsourcing strategy is a plan for how a company will use outsourced labor and services to achieve its goals. The strategy should consider the company’s needs, the capabilities of potential service providers, and the risks involved in outsourcing.


3. What are the Risks of Outsourcing?

The biggest risk of outsourcing is that the company may lose control of its core functions or be subject to quality control issues. In addition, there is always the possibility that the service provider will go out of business or that the relationship will not work out for some other reason. It is essential to carefully assess these risks before outsourcing any part of your business.


4. How do I Find a Good Outsourcing Partner?

There are several factors to consider when choosing an outsourcing partner, including their reputation, ability to meet your needs, and the cost of their services. It is also crucial to make sure that you have a clear understanding of the terms of the agreement and that you are comfortable with the arrangements for communication and reporting.


5. How Do I Manage an Outsourcing Project?

The key to managing an outsourcing project is to clearly define the scope of the project and the expectations for each party involved. It is also vital to have a communication and conflict resolution plan before any problems arise. Finally, it is vital to monitor the project’s progress closely and ensure that everyone stays on track.

Leave a Reply

Your email address will not be published. Required fields are marked *