20+ Must-Have Tools for Running a Successful Business in Any Industry20+ Must-Have Tools for Running a Successful Business in Any IndustryRunning a business without digital tools seems almost unimaginable today. But think about it for a second: top-performing companies are using more than ten different software product development platforms just to handle their daily operations.
When you compare that to just a few years ago, it’s a huge evolution.
As technology continues to grow, having the right tool to drive business success has never been more important. The tools you choose can directly impact your efficiency, productivity, and overall growth potential.
Whether you’re just starting out or running a large company, the right tools can make your processes smoother, reduce complexity, and ultimately help you grow faster.
Let’s take a look at the digital tools that can improve how you work and give you an advantage in today’s fast-moving business world.
Table of Contents
List of 20+ Business Tools for Success
Industries need to manage workflows, increase productivity, and reduce operational friction. From managing teams to keeping track of invoices to ensuring seamless communication, the right business tools can make all the difference.
Below, we have listed different types of tools for business growth.
Healthcare Industry
The healthcare sector deals with large volumes of data, complex workflows, while managing shifts of medical staff, tracking clock-in and clock-out hours, attendance, and a lot more. With the right tools in place, healthcare providers can:
- Ease administrative burdens
- Improve patient care
- Enhance overall efficiency
- Manage outpatient
- Streamline medical records
Here’s how cutting-edge software is revolutionizing healthcare administration:
1. Workstatus
Time tracking is effortlessly efficient with Workstatus. Its staff management and shift schedule features allow healthcare administration to align the medical team.
Key Features of Workstatus for Healthcare:
- Protect patient information with confidence
- Reduce misleading attendance reports and manual tracking errors
- Ensure staff scheduling for patient needs
- Make informed scheduling decisions instantly
Managing a team is effortless with real-time workforce management and an automation tool.
We build HIPAA-compliant custom healthcare applications tailored to your unique clinical workflow.
2. Invoicera
For healthcare facilities, Invoicera provides complete financial management support by automating patient and inventory billing.
Key Features of Invoicera for Healthcare:
- Patient-specific invoicing ensures accurate billing for treatments and consultations
- Insurance claim tracking helps streamline reimbursements
- Custom billing cycles for different departments or services
- Centralized dashboard for monitoring inventory payment statuses and outstanding dues
Invoicera reduces billing errors, improves cash flow, and helps healthcare providers focus more on patient care than paperwork.
We help you build a financial tool to manage billing and reporting efficiently.
3. Practice Fusion
Practice Fusion is an Electronic Health Record (EHR) system. It helps healthcare facilities practice effectively, manage workflows, and offer better patient care.
Key Features of Practice Fusion:
- Centralized patient records with one-click access to complete medical histories
- Streamlined clinical workflows to reduce documentation time by up to 30%
- Integrated ePrescribing to minimize medication errors and improve safety
- Intelligent appointment management solution to reduce queue and optimize scheduling
By automating routine tasks, Practice Fusion frees up healthcare teams to focus on delivering the best patient care.
4. Cerner Millennium
Cerner Millennium, a product by Cerner, provides healthcare organizations with high-tech tools to enhance decision-making. From patient records to real-time analytics, it brings your entire operation into one cohesive system.
Key Features of Cerner for Healthcare:
- Advanced patient data management with Electronic Health Record (EHR)
- Actionable data analytics allows for better clinical decisions with patient data
- Proactive clinical decision support for evidence-based recommendations
- Seamless system interoperability connects your entire healthcare ecosystem
With Cerner, healthcare practices can improve patient outcomes while reducing administrative overhead.
5. Teladoc
Health enables healthcare facilities to deliver expert virtual care anytime, anywhere. It supports real-time consultations, follow-ups, and chronic condition management—all through a secure and scalable platform.
Key Features of Teladoc Health for Healthcare:
- 24/7 virtual care access for patients across all specialties
- Remote chronic disease monitoring to reduce hospital readmissions
- AI-driven triage and clinical insights for faster diagnosis
- Scalable video consultations integrated with EHR systems
Teladoc Health helps healthcare providers expand care delivery, reduce in-person visits, and improve patient satisfaction with timely, technology-driven medical support.
Also Read – What Can Digital Marketing Automation Do for Your Business?
Logistics & Supply Chain
The logistics and supply chain industry grows on real-time tracking, efficient coordination, and streamlined communication. By leveraging the following types of business tools, you can:
- Enhance operational efficiency
- Improve delivery accuracy
- Track billing
- Automate bill generation
If you’re struggling between deliveries, inventory, and billing, the right tools can seriously cut down the chaos.
1. ShipBob
A cloud-based logistics and supply chain management platform ShipBob provides end-to-end warehousing, order fulfillment, and real-time tracking solutions to eCommerce businesses.
Key Features of ShipBob for Logistics & Supply Chain:
- Help find warehouses to reduce the average shipping time by 13%
- Real-time tracking allows customers to see the location of their product.
- Syncs smoothly with major eCommerce platforms
- Let you scale faster without building your own warehouse network
ShipBob enables logistics teams to streamline operations, reduce costs, and enhance the customer experience with efficient order fulfillment and tracking.
2. Logistically
Logistically is perfect for teams looking to manage delivery coordination. It is beneficial for managing multiple deliveries, routes, and carriers – all at one place.
Key Features of Logistically for Logistics & Supply Chain:
- Real-time shipment tracking that gives you (and your clients) peace of mind
- Built-in AI for route planning cuts down fuel use and time on the road
- Central dashboard to view, edit, and manage all deliveries
- Performance analytics to spot what’s slowing you down
Logistically empowers supply chain teams to make data-driven decisions and enhance delivery efficiency through streamlined operations.
3. Invoicera
Invoicera is a robust finance management tool that helps logistics companies organize deliveries, track vehicle bills, and automate invoicing tasks.
Key Features of Invoicera for Logistics and Supply Chain
- Instant invoice generation after each delivery
- Smart reminders so you actually get paid on time
- Custom-branded invoice templates to maintain professionalism
- Full expense tracking to keep your budget in check
4. Geotab
Geotab is a fleet management platform that allows logistics teams to track vehicles, monitor fuel efficiency, and optimize routing to improve overall fleet performance.
Key Features of Geotab for Logistics & Supply Chain:
- Live vehicle tracking from anywhere, anytime
- Fuel usage insights to cut waste and improve efficiency
- Intelligent routing tools to avoid traffic delays and wasted miles
- Driver safety data that helps reduce risk and improve compliance
We build custom solutions addressing your business need.
FinTech
Financial technology companies require uncompromising accuracy, security, and compliance in every aspect of their operations. The right tools are therefore crucial, delivering specialized features to optimize financial workflows and manage business processes while upholding these critical standards.
- Error-free billing automation
- Enterprise-grade payment security
- Real-time financial reporting
- Seamless documentation management
Here are some essential business management tools for fintech:
1. Invoicera
Invoicera is a cloud-based invoicing and billing software that simplifies client billing, payment tracking, and financial management for fintech companies.
Key Features for Fintech:
- Eliminate manual billing errors
- Support for 30+ payment gateways
- Seamlessly handle international transactions
- Generate compliance-ready documentation
Invoicera helps manage financial workflows efficiently and minimize manual errors. For businesses requiring tailored solutions or specific integrations, Invoicera also offers expert custom development services.
2. OneDrive
OneDrive is Microsoft’s secure cloud storage platform that enables fintech companies to store, share, and manage sensitive financial documents with confidence.
Key Features for Fintech:
- Protect sensitive financial data
- Work simultaneously on critical documents
- Limit access to confidential information
- Maintain workflow continuity
OneDrive ensures fintech firms have secure, accessible, and collaborative storage solutions for critical financial documents.
Also Read – Best AI-Powered Tools Every Business Should Use in 2025
3. QuickBooks
A leading accounting and bookkeeping software, QuickBooks helps fintech and a wide range of other small and mid-sized businesses track expenses, manage invoicing, and maintain cash flow.
Key Features of QuickBooks for Fintech:
- Categorize and monitor all transactions
- Accelerate payment collection
- Generate insights for better decisions
- Eliminate manual data entry errors
QuickBooks empowers fintech businesses with better financial insights and operational control.
4. Xero
Xero is a cloud-based accounting platform designed to streamline financial operations through automation, real-time reporting, and easy integrations.
Key Features of Xero for Fintech:
- Automate import and categorize transactions
- Create branded, professional invoices
- Monitor key metrics at a glance
- Customize your financial technology stack
Xero offers fintech companies a scalable solution for managing everyday accounting needs.
From payment processing to compliance automation, PixelCrayons delivers custom financial software with bank-grade security.
Software & Tech
Software and tech companies require a fast collaboration and task management system that drives success. These top app ideas help teams stay organized and productive by providing:
- Project tracking
- Productive hours
- Task scheduling and management
Here is the list of top AI tools for the software and technology segment that help you manage your team and boost productivity and team collaboration.
1. Workstatus
Workstatus is a powerful AI-based business management tool tailored to simplify team management tasks, helping software and tech companies to optimize workflows.
Key Features of Workstatus for Software & Tech:
- Provide a report of billable hours automatically
- Monitor progress in real-time
- Identify optimization opportunities
- Maintain productivity regardless of location
Workstatus ensures better project visibility and workforce management for tech-driven companies.
2. Microsoft Teams
Microsoft Teams is a unified communication and collaboration platform with seamless AI integration that keeps software teams connected through AI chats, meetings, and document sharing.
Key Features of Microsoft Teams for Software & Tech:
- Live transcription and translation
- Smart meeting scheduling
- Intelligent camera features
- Automated meeting notes and summaries
Microsoft Teams empowers software and tech teams to communicate seamlessly and stay agile.
Explore more free business tools for startups that support teamwork, speed, and smart collaboration in fast-moving environments.
Also Read – How Much It Costs To Market Your Business in 2025
3. Notion
Notion is a flexible workspace tool that helps software teams manage tasks, create to-do lists, document workflows, and build structured project dashboards.
Key Features of Notion for Software & Tech:
- Built-in AI workflows (drafting, summarizing, improving text)
- Organize complex project data
- Launch projects with proven frameworks
- Brainstorming and ideation tools
Notion makes it easier for tech teams to organize and execute projects from a single platform.
4. Calendly
Calendly simplifies meeting scheduling by automating calendar bookings and reducing the back-and-forth of appointment setting.
Key Features of Calendly for Software & Tech:
- Sync with all major calendar platforms
- Keep everyone informed about meetings
- Sales forecasting & trend prediction
- Automated meeting summaries
Calendly enables software teams to coordinate meetings effortlessly, boosting collaboration efficiency.
PixelCrayons delivers enterprise-grade custom software solutions in as little as 8 weeks.
Retail & eCommerce
Delivering seamless customer experiences while managing inventory and sales is critical. These software tools provide:
- Seamless inventory management
- Secured payment gateways
- Analytics Dashboard
- Chat support
The following tools simplify sales and customer interaction.
1. Shopify
Shopify provides a comprehensive suite for business owners to develop their online store. From designs to inventory management to secured payment gateways, it features marketing tools for small
businesses and enterprises alike.
Key Features of Shopify for Retail & eCommerce:
- Easy-to-use store builder helps you launch fast
- Real-time inventory tracking keeps stock under control
- Secure payment options support multiple gateways
- Built-in marketing tools to reach more shoppers
Shopify brings all your eCommerce essentials together in one place, making it easier to sell and grow without the hassle.
2. Zendesk
This helps retail teams stay on top of every support request, whether it comes from email, live chat, or social media.
Key Features of Zendesk for Retail & eCommerce:
- Unified inbox to manage messages across platforms
- Smart ticket routing speeds up issue resolution
- Self-service tools like FAQs and help centers
- Analytics to track performance and find gaps
Zendesk enhances customer service efficiency, ensuring happier shoppers and faster resolutions.
3. Workstatus
Workstatus helps retail and eCommerce businesses manage store staff, remote teams, and fulfillment operations with better visibility and control.
Key Features of Workstatus for Retail & eCommerce:
- Real-time staff monitoring improves shift management
- Mobile access keeps field and warehouse teams connected
- Productivity analytics highlight underperforming areas
- Smart scheduling avoids overstaffing or missed coverage
Workstatus ensures smoother retail operations and helps eCommerce teams stay productive across locations.
4. Invoicera
Invoicera makes billing easy for online retailers and sellers by automating invoicing, handling client accounts, and streamlining cash flow management.
Key Features of Invoicera for Retail & eCommerce:
- Bulk invoice generation for high-volume transactions
- Branded invoices enhance customer trust and loyalty
- Subscription billing supports recurring product sales
- Payment reminders help reduce delayed settlements
Invoicera helps retail businesses save time on billing tasks and focus more on selling and customer service.
Also Read – 7 Ways to Grow Your Retail Businesses Digitally in Small Budget
5. Klaviyo
Klaviyo is a marketing automation platform, helping eCommerce businesses send tailored messages based on customer behavior.
Key Features of Klaviyo for Retail & eCommerce:
- Automation based on browsing and purchase behavior
- Detailed segmentation to target the right audience
- Easy integration with your store platform
- Real-time performance tracking for every campaign
Klaviyo helps retail businesses drive repeat purchases and customer loyalty through personalized communications.
6. Trello
Trello is a visual project management tool that helps retail teams organize product launches, sales promotions, and customer service tasks.
Key Features of Trello for Retail & eCommerce:
- Simple boards and cards for visual project planning
- Tools that make team collaboration seamless
- Ready-made templates for retail-specific workflows
- Integrations with Slack, Google Drive, and more
Trello is the digital bulletin board your team didn’t know they needed, clear, flexible, and perfect for managing retail chaos.
7. Notion
Easy and reliable software for managing a team. Notion provides leaders with interactive dashboards.
Key Features of Notion for Retail & eCommerce:
- Custom workflows to streamline sales, marketing, and fulfillment
- Centralized space to organize product details, assets, and timelines
- Ready-to-use templates for product launches and promotional calendars
- Real-time collaboration keeps cross-functional teams aligned
Notion brings clarity and structure to retail operations, making team coordination fast and effortless.
We help businesses reduce repetitive tasks with smart tools - less work, fewer mistakes, more focus on what matters.
Manufacturing
Manufacturing companies depend on optimized production workflows, supply chain management, and equipment maintenance to stay competitive. These business tools boost manufacturing efficiency by resolving:
- Inventory tracking issues
- Equipment maintenance delays
- Disjointed operations management
- Inefficient project tracking
These tools help in improving productivity and managing inventory.
1. Fishbowl
Fishbowl is an inventory management solution built specifically for manufacturers to improve stock control and production planning.
Key Features of Fishbowl for Manufacturing:
- Track materials across your operation
- Reduce fulfillment time and errors
- Standardize production workflows
- Maintain financial accuracy
Fishbowl simplifies production planning and helps manufacturers manage inventory more effectively.
2. UpKeep
UpKeep is a mobile-first maintenance management software that helps manufacturers maintain equipment health and streamline maintenance operations.
Key Features of UpKeep for Manufacturing:
- Track maintenance activities in real-time
- Maximize equipment ROI
- Enable maintenance teams in the field
UpKeep ensures equipment uptime, reduces breakdowns, and improves overall production efficiency.
3. NetSuite
NetSuite is a comprehensive ERP platform that integrates financials, CRM, and inventory management tailored for manufacturing businesses.
Key Features of NetSuite for Manufacturing:
- Manage materials across your operation
- Maintain complete financial visibility
- Track all customer interactions
- Optimize production scheduling
NetSuite empowers manufacturers with complete visibility and control over their business operations.
4. Monday.com
Monday.com is a flexible work management platform that helps manufacturing teams track projects, manage production schedules, and communicate effectively.
Key Features for Manufacturing:
- Monitor manufacturing progress in real-time
- Reduce manual handoffs and delays
- Improve cross-departmental coordination
- Monitor KPIs that matter most
Monday.com enhances manufacturing productivity by improving project visibility and team coordination.
Also Read – 7 Highly Effective Digital Marketing Strategies for Study Abroad Businesses
5. Invoicera
Invoicera is an online invoicing and billing software tailored to simplify financial operations for manufacturing businesses.
Key Features of Invoicera for Manufacturing:
- Streamline billing for bulk orders and long-term contracts
- Save time on repeated billing tasks
- Simplify the buying and approval process
- Link invoicing with inventory levels for accurate billing and stock visibility
6. Workstatus
Workstatus is a workforce management tool built for industry leaders, including manufacturers, to monitor remote teams and on-site staff.
Key Features of Workstatus for Manufacturing:
- Track work hours and output in real time
- Monitor field staff and remote workers
- Simplify payroll and productivity checks
- Assign, track, and manage projects
Workstatus helps manufacturers improve team efficiency and keep projects on schedule.
We’ve Built For 100+ Industries And Counting
From healthcare to retail to fintech, we’ve delivered powerful business tools across sectors. Whatever your niche, we know how to make it work.
From healthcare to retail to fintech, we’ve delivered powerful business tools across sectors. Whatever your niche, we know how to make it work.
Conclusion
These business transformation tools are essential for staying ahead of the competition, helping you stay organized, agile, and ready to make fast, smart decisions. The right tools can drive measurable efficiency across any business, from financial oversight to workflow coordination. However, off-the-shelf platforms often fall short – too rigid or generic to adapt to your unique challenges.
That’s where custom solutions come into play. With tailored digital transformation services, you can build technology that evolves with your business needs and scales as you grow.
Whether you’re optimizing operations or preparing for a full-scale digital shift, choose PixelCrayons for software & technology consulting services.
