Parvessh Agarwal
Founder & CEO
An entrepreneur at heart. He links business analysis, strategy, clear goals and ROI to practical technology.
LinkedIn →A HubSpot chatbot
that fills your pipeline.
A website assistant connected to HubSpot, Salesforce or Zoho. It answers from your documents, asks the qualifying questions you approve, creates or updates the contact and deal, and books the meeting into your team's calendars.
From $1,500 to build and $350 a month · Reply within four business hours (typical)
Brands our teams have delivered for
What we do
PixelCrayons builds HubSpot chatbots and CRM chatbots that qualify website visitors and record them in your CRM. The assistant answers from your documents, asks the questions you approve, updates the contact and deal in HubSpot, Salesforce or Zoho, and books a meeting. It starts at $1,500 to build and $350 a month.
Our work
See what we've built
and the results it brought.
Real projects for real clients, with results we can show.
2004
Established
500+
Agencies served
4,500+
Projects delivered
340%
Revenue growth · 7 months
eCommerce
+127%
Organic traffic · 5 months
SaaS
85%
Faster delivery · backlog cleared
via agency partner
Where the work happens
In every build
What a CRM chatbot
includes.
01
Connected to one CRM
The assistant connects to one CRM, HubSpot, Salesforce or Zoho. It creates or updates the contact and the deal, with the conversation attached, so your sales team sees what the visitor asked.
The scope
02
Your qualifying questions
You approve the qualifying questions, such as budget, timing or company size. The answers are saved to the CRM fields you choose, and the lead is routed by your rules.
Every build
03
Meetings booked
Qualified visitors can book a meeting into the right person's calendar, through the meeting tool your CRM already uses.
Included
04
Answers from your documents
Product and pricing questions are answered from your own pages and documents, with sources. It never invents discounts, features or comparisons.
Every build
05
Clean records
Duplicate checks and field rules are agreed before launch, so the assistant adds leads without cluttering your CRM.
Before launch
How it starts
From your CRM
to a live assistant.
01
Start
Brief and a call
We sign an NDA and look at your CRM set-up, your pipelines and your qualifying questions.
02
Once the brief is complete
Proposal
A fixed quote covering the CRM connection, the questions, the routing and the tests.
03
Your decision
You sign off
You confirm the scope, the payment and the access we need. Nothing starts before this.
04
3 to 5 weeks
Build and test
We connect the assistant to your CRM and test it on real enquiries.
05
On the date in your proposal
Live on your site
It goes live, and the monthly plan keeps it accurate as your CRM changes.
Related services
More for your CRM
The assistant is one way to fill your pipeline. We also build HubSpot set-ups and automate the follow-up.
Who is accountable
The people responsible
for your work.
Saundaraya Gupta
Technical Manager
Brings technical work, client updates and project management together, so work moves smoothly from brief to launch.
LinkedIn →Every engagement
A named coordinator and escalation contact
Know who coordinates your engagement, who owns the work and how to escalate an issue.
All engagements. Roles may be combined and vary with your engagement.
Before you sign
Our commitments
Each one says where it applies and links to its full terms.
Response and start times
We typically respond within four business hours. Eligible engagements can typically start within two to three business days after scope, payment and required access are confirmed.
Business hours are Monday to Friday, 9:00 am to 6:00 pm IST, excluding published company holidays. Typical expectations, not guaranteed service levels.
Full termsClear IP & Ownership Terms
Your materials remain yours. Bespoke deliverable rights, licences and handover are agreed before work starts.
All engagements.
Full termsClear Delivery & Escalation Ownership
Know who coordinates your engagement, who owns the work and how to escalate an issue.
All engagements. Roles may be combined and vary with your engagement.
Full termsHow do we know the work will be good?
Every delivery is reviewed before release by QA, your Project or Account Manager and a senior delivery lead, and you then review it against the acceptance criteria agreed at the start. Our specialists use AI to support delivery, with people responsible for reviewing the work. Applicable development work includes 30 days of corrective maintenance after production launch.
Who owns the ad accounts, the data and the work?
Your materials, data and accounts remain yours, and we prefer to work in advertising and analytics accounts you own, with access delegated to our team. Agreed ownership rights in bespoke deliverables transfer under the engagement terms and applicable payment; third-party software and assets keep their licences. We do not withhold customer-owned data or accounts over a payment dispute.
What if we want to stop?
Cancellation, notice and any renewal terms are written into your proposal or statement of work before you accept it. If an engagement ends early, we hand over completed, paid-for work and list any unfinished work separately. For an eligible specialist trial, you can stop within the trial window and pay nothing for eligible trial hours.
How will we know what you are doing?
Before work starts we agree how often you get updates, what the reports cover and who sends them. You know who coordinates your engagement, who owns the work and how to escalate an issue. For hourly and retainer work, time is recorded in Workstatus, so you can see the time records behind your invoice.
How we handle claims, credentials and your data: group credentials, dated ratings, how case figures are signed off, client permissions and data handling.
Before launch
What we agree
about your CRM.
These points are settled before the assistant writes a single record.
- 01Which questions it asksThe qualifying questions you approve, and the fields they fill.
- 02How leads are routedWhich owner, pipeline and stage each answer leads to.
- 03How duplicates are handledMatching rules so existing contacts are updated, not copied.
- 04What it may changeContacts and deals it may create or update, field by field.
- 05When a person takes overHot leads, complaints and anything unclear.
- 06How it is testedReal enquiries, with results you sign off.
Nothing goes live until you have signed off on these points.
Questions
Frequently
asked.
It starts at $1,500 to build and $350 a month. That covers one CRM, lead capture to contacts and deals with your qualifying questions, meeting booking, up to 3,000 conversations a month and 4 hours of tuning. A second CRM or more pipelines are quoted from your brief. Model use above the included conversations is billed at cost, and prices exclude taxes.
Yes. HubSpot's builder runs set scripts. Our assistant answers open questions from your documents, asks your qualifying questions in plain words, and still writes everything into HubSpot. If the built-in tool is enough for you, we say so.
Yes. The same assistant connects to one of HubSpot, Salesforce or Zoho. Other CRMs are quoted from the brief.
No. We agree duplicate checks, required fields and routing rules before launch, and test them on real enquiries.
Yes. You set the rules, and the assistant alerts the right person with the conversation attached.
The range
What it costs,
at the direct rate.
Priced as a build for one support queue, answering from your own documents. A monthly support retainer keeps its answers accurate as your documents change.
- ProjectChatbot build$500–$10Kfixed quote, one-time
- RetainerMonthly tuning and hosting support$100–$1,250per month
- ProjectGrowth assistant$1,500–$10Kfixed quote, one-time
- RetainerGrowth assistant, monthly$350–$1,250per month
- ProjectEcommerce assistant$1,500–$10Kfixed quote, one-time
- RetainerEcommerce assistant, monthly$350–$1,250per month
- ProjectCRM assistant (HubSpot, Salesforce or Zoho)$1,500–$10Kfixed quote, one-time
- RetainerCRM assistant, monthly$350–$1,250per month
- ProjectHealthcare assistant, built to your HIPAA requirements$3,000–$10Kfixed quote, one-time
- RetainerHealthcare assistant, monthly$600–$1,875per month
Indicative: every figure is refined into an itemised proposal.INR figures shown excl. GST.
Turn website visitors
into booked meetings.
Tell us your CRM and the questions you ask every lead. We reply with a scope and a fixed price.
Reply within four business hours (typical) · NDA standard · Clear IP & Ownership Terms
Last updated