Parvessh Agarwal
Founder & CEO
An entrepreneur at heart. He links business analysis, strategy, clear goals and ROI to practical technology.
LinkedIn →Document workflow automation
that knows when to ask.
AI reads your invoices, forms, orders and contracts, pulls out the fields you need, files them into your systems and routes them for approval. A person checks anything unusual, and every step is logged.
First workflow from $500 plus $100 a month · Reply within four business hours (typical)
Brands our teams have delivered for
What we do
PixelCrayons automates document workflows: AI reads, extracts, sorts and files your documents into the systems you already use. A person checks anything unusual before it is filed, and every step is logged. The first workflow starts at $500 to build and $100 a month, with each further document type from $300.
Our work
See what we've built
and the results it brought.
Real projects for real clients, with results we can show.
2004
Established
500+
Agencies served
4,500+
Projects delivered
340%
Revenue growth · 7 months
eCommerce
+127%
Organic traffic · 5 months
SaaS
85%
Faster delivery · backlog cleared
via agency partner
Where the work happens
In every build
What document automation
includes.
01
Read and extract
AI reads PDFs, scans and emails, and pulls out the fields you need: supplier, amounts, dates, references, names and clauses.
The core
02
Sort, file and route
Each document is filed into your accounting system, CRM, drive or database and routed to the right person for approval.
Included
03
Exceptions go to a person
When a field is unclear or a document is unusual, it goes to a person to check instead of being filed with a guess.
Every workflow
04
Every step logged
You can see what was read, what was filed where and who approved it.
Always
05
On the tools you use
Built on n8n, Zapier or Make and your existing systems, so nothing new needs to be adopted.
Included
How it starts
From one document type
to a workflow that runs.
01
Start
Brief and a call
We sign an NDA and map the task and the tools it touches.
02
Once the brief is complete
Proposal
The workflow, the checks, the logging and a fixed quote.
03
Your decision
You sign off
You confirm the scope, the payment and the access we need. Nothing starts before this.
04
1 to 3 weeks
Build and test
We build the workflow and run it on real cases with a person checking.
05
On the date in your proposal
Live and monitored
It runs on its own, and the monthly plan keeps it working.
Related AI services
More automation options
Need a team that keeps building workflows each month? See the automation agency plan.
Who is accountable
The people responsible
for your work.
Saundaraya Gupta
Technical Manager
Brings technical work, client updates and project management together, so work moves smoothly from brief to launch.
LinkedIn →Every engagement
A named coordinator and escalation contact
Know who coordinates your engagement, who owns the work and how to escalate an issue.
All engagements. Roles may be combined and vary with your engagement.
Before you sign
Our commitments
Each one says where it applies and links to its full terms.
Response and start times
We typically respond within four business hours. Eligible engagements can typically start within two to three business days after scope, payment and required access are confirmed.
Business hours are Monday to Friday, 9:00 am to 6:00 pm IST, excluding published company holidays. Typical expectations, not guaranteed service levels.
Full termsClear IP & Ownership Terms
Your materials remain yours. Bespoke deliverable rights, licences and handover are agreed before work starts.
All engagements.
Full termsClear Delivery & Escalation Ownership
Know who coordinates your engagement, who owns the work and how to escalate an issue.
All engagements. Roles may be combined and vary with your engagement.
Full termsHow do we know the work will be good?
Every delivery is reviewed before release by QA, your Project or Account Manager and a senior delivery lead, and you then review it against the acceptance criteria agreed at the start. Our specialists use AI to support delivery, with people responsible for reviewing the work. Applicable development work includes 30 days of corrective maintenance after production launch.
Who owns the ad accounts, the data and the work?
Your materials, data and accounts remain yours, and we prefer to work in advertising and analytics accounts you own, with access delegated to our team. Agreed ownership rights in bespoke deliverables transfer under the engagement terms and applicable payment; third-party software and assets keep their licences. We do not withhold customer-owned data or accounts over a payment dispute.
What if we want to stop?
Cancellation, notice and any renewal terms are written into your proposal or statement of work before you accept it. If an engagement ends early, we hand over completed, paid-for work and list any unfinished work separately. For an eligible specialist trial, you can stop within the trial window and pay nothing for eligible trial hours.
How will we know what you are doing?
Before work starts we agree how often you get updates, what the reports cover and who sends them. You know who coordinates your engagement, who owns the work and how to escalate an issue. For hourly and retainer work, time is recorded in Workstatus, so you can see the time records behind your invoice.
How we handle claims, credentials and your data: group credentials, dated ratings, how case figures are signed off, client permissions and data handling.
Before we build
What we agree
about your documents.
These points are settled before the workflow files a single document.
- 01Which documentsThe types and formats it reads.
- 02Which fieldsWhat it extracts, and where each one goes.
- 03When a person checksUnclear fields, unusual documents and approvals.
- 04Where it filesThe systems and folders it writes to.
- 05What is keptStorage and retention, agreed with you.
- 06How it is testedReal documents, with results you sign off.
Nothing goes live until you have signed off on the test results.
Questions
Frequently
asked.
The first workflow starts at $500 to build and $100 a month for monitoring: 1 trigger, up to 10 steps, 2 connected apps and up to 5,000 runs a month. Each further workflow starts at $300. A monthly plan with up to 2 new workflows a month starts at $1,000. Platform licences are yours or billed at cost, and prices exclude taxes.
Invoices, receipts, purchase orders, forms, applications and contracts, as PDFs, scans or email attachments.
It sends the document to a person to check, with the unclear fields highlighted. Nothing is filed on a guess.
Into the systems you already use: your accounting software, CRM, drive or database.
We agree storage, retention and access before work starts, and use enterprise API terms where the provider does not train on your data.
The range
What it costs,
at the direct rate.
Priced as a sprint on one task from your own work. More tasks are priced one by one once the first has proved itself. Most teams keep a monthly retainer for monitoring.
- ProjectAutomation sprint$500–$7,500fixed quote, one-time
- Per unitAdditional workflow$300–$2,500per workflow
- RetainerMonthly monitoring retainer$100–$1,875per month
- RetainerAutomation partner retainer$1,000–$5,000per month
Indicative: every figure is refined into an itemised proposal.INR figures shown excl. GST.
Stop retyping documents
into your systems.
Tell us the task and the tools it touches. We reply with a scope and a fixed price.
Reply within four business hours (typical) · NDA standard · Clear IP & Ownership Terms
Last updated